Call for Session Proposals
Each year, AAMI searches for the "best of the best" presenters to engage attendees in conversations around cutting edge trends, issues and solutions in the HTM field. Each of us have new lessons learned, connections to emerging innovations, and stories of triumph over challenges we could never have predicted. Please consider sharing your experiences and expertise with the AAMI community and be a part of driving the evolution of our profession.
Participation as an AAMI presenter will help attendees increase their leadership skills and professional competence, provide for an exchange of ideas and solutions and help attendees address hot topics facing today’s HTM professionals. Presenters are eligible to earn CEUs toward maintaining certification and join the company of industry leaders bolstering their resumes with the exclusive honor of being selected as
a presenter from a highly competitive pool.
With more than 2,000+ attendees, the AAMI eXchange represents the entire health technology ecosystem, including: biomedical, clinical, and system engineers, biomedical equipment technicians,
health technology managers, cybersecurity experts, hospital administrators and managers, risk managers, technology asset managers, regulatory professionals, government and military, and professionals with independent service organizations and shared
service organizations.
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Key Dates & Deadlines
August 27, 2025: Call for Proposals Opens
September 26, 2025, 11:59 pm ET: Call for Proposals Closes
December 1, 2025: Notification of Acceptance or Rejection
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Session Topics - NEW & REVISED for 2026!
Ideal submissions may include:
- Predictive maintenance or failure detection models
- AI-based asset tracking, workflow optimization, or triage
- Tools that support staffing efficiency or supply chain forecasting
- Lessons from pilots or implementations (both successful and not)
Ideal submissions may include:
- Real-world response to a device security threat
- Building a cybersecurity plan within the HTM team
- Collaboration strategies with IT departments
- Implementing asset tracking, patch management, or network segmentation
- Training staff to recognize and prevent risks
Ideal submissions may include:
- Creative recruitment pipelines (e.g., high school, military, or technical school outreach)
- Internship, apprenticeship, or onboarding program models
- Certification preparation or advancement pathways
- Mentorship or succession planning success stories
- Career development frameworks for BMETs and HTM leaders
Ideal submissions may include:
- Cross-functional partnerships with nursing, IT, supply chain, or facilities
- Low-cost process improvements with big results
- Green HTM initiatives (e.g., e-waste, energy reduction, reuse)
- Small-team projects that scaled up to lasting change
- Overcoming long-standing equipment or workflow challenges
Ideal submissions may include:
- HTM support for hospital-at-home or remote patient monitoring programs
- Setup and support of telehealth infrastructure
- Use of VR or AR for training, equipment guidance, or diagnostics
- Device management outside of traditional clinical environments
Ideal submissions may include:
- MEMP validation or redesign efforts
- Audit and inspection preparation strategies
- Risk-based maintenance planning
- Use of dashboards, KPIs, or benchmarking to track outcomes and drive decisions
- Lessons learned from compliance challenges or improvements
Ideal submissions may include:
- Technology innovations in healthcare sterile processing
- Advancing science and practice in healthcare sterile processing
- Rendering patient care equipment safe for handling and use
- Putting standards to work in healthcare sterile processing
- Addressing gaps in cross-departmental workflows
- AI in the sterile processing environment
Ideal submissions may include:
- Sales strategies that resonate with HTM leaders and technicians
- Understanding the day-to-day priorities and challenges of HTM teams
- Best practices for building long-term partnerships with healthcare organizations
- Case studies where vendor–HTM collaboration drove measurable success
- Lessons learned from misalignments and how they were overcome
Submission Criteria
All submissions are reviewed by members of AAMI's eXchange Program Committee. Reviewers will use the following criteria to select the most appropriate submissions for inclusion in AAMI eXchange 2026. Proposals will be reviewed only once and used in promotional conference materials. Therefore, it is essential that your submission—which serves to introduce the body of work or topic for presentation—is well-written, accurate, and meets the following criteria:
- Updated Session Topics for 2026! Review these before submitting.
- Relevance to the health technology community. Topics must be relevant to the activities, initiatives, or direction of the health technology professional. AAMI offers a list of broad topic areas that you may consider for your presentation; however, your topic is not limited to these areas.
- Timeliness and originality. Proposals will be evaluated on the timeliness and innovation of the program or service, and significance to the health technology professional.
- Educational presentation. All presentation proposals must be educational in nature. Proposals that are written in a manner that promotes a product, company, or service, will not be considered for acceptance.
- Educational formats. There are several educational formats available to accommodate a variety of teaching styles and learning preferences. AAMI strongly encourages speakers to provide opportunities for attendees to ask questions, discuss problems and solutions, and to interact informally with the faculty and with each other.
- Balance. Descriptions must be written in a manner that clearly, concisely, and logically conveys the subject matter's background, purpose, and learning objectives.
Additional Information
- NEW: Speakers will receive a discounted full conference registration at $250.
- 60-minute sessions will be allowed up to (3) three speakers and 30-minute sessions up to (1) one speaker.
- I acknowledge any changes (speakers, content, topic, etc.) to the original submission if accepted without written permission, maybe subject to being withdrawn by the committee.
- I will not present about any AAMI products, resources, or programs without AAMI prior consent.
- I affirm that the intended presentation has not been and will not be presented or published at any event prior to AAMI eXchange 2026, without first notifying AAMI staff. Failure to do this may result in cancelation of the session.
- I agree that I will not use any copyrighted material in my presentation unless I have obtained permission from the copyright holder to do so
- I agree that if my submission is selected, all presenters will present in person during AAMI eXchange 2026 May 29-June 1 (Friday PM, Saturday AM, Sunday AM/PM, Monday AM), in Denver, CO.
- I acknowledge presenters will cover the costs of developing this presentation and any travel expenses associated with attending.
- I will meet the deadlines set forth by AAMI and understand that if any deadlines are missed AAMI reserves the right to adjust or cancel my session.
- I understand that by speaking that AAMI does not provide a list of attendees and/or contact information of those who attended my session. Badge scanning by a company/individual other than AAMI is not permitted at the education sessions.
- I understand that AAMI may choose to audio/video record sessions and that my presentation and written materials may be produced in any medium for subsequent sale after the conference by AAMI. I understand I will not receive any royalty from the sales. AAMI does not provide recording of sessions to speakers.
Questions?
Contact AAMI staff at eXchange@aami.org