AAMI News July 2017
Updated Guide Focuses on Making the Most of Your CMMS
Most healthcare technology management (HTM) professionals are tasked with documenting their work in a computerized maintenance management system (CMMS); however, optimizing the use of this tool can be a challenge.
“Too many HTM programs fall into the ‘garbage in, garbage out’ trap,” said Matthew Baretich, president of Baretich Engineering, Inc. Too often, he added, the CMMS becomes a time-consuming repository of “arbitrary data entry rather than a source of useful, actionable information.” When properly configured, he said, a CMMS can become a valuable tool.
To help HTM departments make the most of their system, Baretich, along with coauthor Ted Cohen, have extensively updated AAMI’s CMMS guide, the first revision to this resource in 14 years.
“A lot has changed since the second edition,” Baretich said. “Many of the basic principles were still relevant, but HTM practice and CMMS capabilities had evolved substantially. It was time for a new edition.”
Some of these new capabilities, according to Cohen, an HTM consultant and part-time project clinical engineer at UC Davis Health in California, include dashboards, interfaces with configuration management databases and other systems, modules to manage alternative equipment maintenance plans, and data analytics packages.
The third edition of Computerized Maintenance Management Systems for Healthcare Technology Management outlines the basic principles of CMMS design and operation, as well as identifies how to effectively use the system to generate meaningful data.
“The CMMS needs to do a good job of making data entry easy, yet comprehensive enough to recall the ‘story’ of what happened on a particular repair,” Cohen said. “The CMMS also needs to be flexible/configurable so it meets the needs of different institutions, yet still performs error checking to help stop erroneous and incomplete data from being entered.”
A new section of the book tackles essential CMMS “how-tos”: how to use the system for standards compliance, financial management, and equipment planning; how to maintain data integrity so the CMMS provides useful information; and how to select and implement a CMMS product.
“If HTM departments are not currently using their CMMS to its full potential, hopefully this book will help them improve their data integrity, as well as capture more data,” Cohen said.