The most important consideration for evaluating whether we could hold an in-person conference was the health and safety of our participants. Though conditions are improving, restrictions on large gatherings remain part of the public
health guidelines for the foreseeable future. A conference of thousands of participants incurs too great a risk to their health and safety and those who would be supporting us in the host city.
In addition to health concerns, we also recognize that there is an important equity issue at stake in this decision. Many companies have travel bans in place that last through summer or longer, some individuals cannot travel due to
health concerns, and international travel restrictions are still in place. All of these factors would prevent many members of the AAMI community from participating. By going virtual, we are ensuring everyone can participate, regardless
of their ability to travel.
What will the virtual event look like?
We are working hard to make the 2021 AAMI Exchange the most engaging, dynamic event it can be. In addition to presenting a full slate of educational sessions, we are planning to feature five days of dynamic and interactive programming.
From interactive sessions with AAMI staff, main stage speakers, and expert panels to live demos and how-to from industry sponsors, it is going to be a jam-packed event.
When will the virtual event take place?
Participating in a virtual event is different than traveling to a conference. While the weekend is a great time for a live event, it’s not so great for a virtual event. Therefore, we are planning to run our virtual event
from 11am to 5pm eastern, Monday June 7th through Friday June 11th. Content will also be recorded for easy access throughout the year, so even if you can only make it part of the day each day you won’t miss a thing!
Will there be a fee for participating in the virtual event?
Yes, conducting a virtual event – especially like the one we are planning – requires a significant investment in technology and vendor support, as well as a great deal of staff time. However, registration fees
will be lower than they were for the in-person event. Given that you will also be able to avoid hotel and travel expenses, this year’s event will offer a great return on investment. Registration fees will be published
the week of March 29th.
What if I already paid my conference registration fee?
AAMI will refund registration fees to all registered attendees for the AAMI Exchange. Attendee refunds will be processed and issued within 30 days. Registration for the new event will be a separate transaction and will
begin the week of March 29th.
Will exhibitor booth fees and sponsorships be refunded?
AAMI will contact all exhibitors the week of March 29th to discuss options to participate in the virtual conference. Exhibitors will be given the option to partner with us and participate in the virtual event or receive
a full refund of their booth and/or sponsorship fees. AAMI will publish costs to participate in the virtual event the week of March 29th.
Do I need to cancel my Exchange hotel room reservation?
If you booked your room through Connections Housing, your hotel reservations will be cancelled automatically with no penalty and no further action is needed by you. No deposit was charged for your reservation; therefore, no refund is due.
If you have questions, please contact us via email at firstname.lastname@example.org.
If you reserved a hotel reservation outside the official AAMI Exchange room block, please contact the hotel directly to cancel your reservation. If you have already cancelled your reservation directly with your
hotel, you do not need to take any further action.
Will attendees and exhibitors be refunded for airline tickets or travel expenses?
AAMI is unable to provide refunds for personally booked travel expenses. Please work directly with your airline, or, if you purchased travel insurance, please contact your provider for information and next
steps. Many airlines are currently waiving change fees and updating their policies daily.
Will I be able to attain the continuing education units (CEUs) for my certification by attending the virtual event?
Yes, attendees earn up to 15 continuing education credits without paying for travel expenses or taking time away from work and home.
Who do I contact with any additional questions?
For AAMI Exchange attendees and speakers, please contact Fred Moxley at email@example.com.
sponsors and advertisers, please contact Sarah Driver at firstname.lastname@example.org.
For general questions, please
contact Sherrie Schulte at email@example.com.