The submission should be organized as follows:
Cover Letter: Provides the project summary and must be written on the letterhead of the institution that is sponsoring the investigation. It must be one page, single-spaced, with a 12-pt. font size and 1-inch margins on all sides. Use clear language that can be understood by a general, lay audience. The project summary should not contain proprietary confidential information, but should include the following 10 items:
- Key information at the top of the cover letter: title of the project, name and title of the PI, along with the PI’s credentials, office address, email address, and primary institutional affiliation. List only one person as the PI. Identify all co-investigators, collaborators, and consultants as described below under Qualifications of Key Individuals.
- Brief background of the project
- Specific aims, objectives, or hypotheses
- Significance of the proposed research and relevance to public health
- Unique features and innovation of the project
- Methodology (action steps) to be used
- How outcomes will be measured (include statistical methodology if statistical analysis of results is applicable to project)
- Expected results and impact
- Description of how your results will affect other research areas
- Budget and timeline, which may not exceed one year
Project Plan: Must not exceed six single-sided, single-spaced pages, with a 12 point font size and 1-inch margins on all sides. All pages must be numbered and include a footer with the name of the PI. The plan will use the same sections as the cover letter, as seen above, but will provide more detail in the following areas:.
- Background: Describe the problem, existing knowledge about it, the importance to patient safety, and the relevance to the goals of the AAMI Foundation.
- Specific aims: Describe what you are proposing to accomplish toward addressing the problem, i.e., what are your goals and objectives? What hypothesis will be tested?
- Significance of the proposed research and relevance to public health: Explain the importance of the problem or describe the critical barrier to progress in the field that is being addressed. Explain how the proposed research project will improve scientific knowledge, technical capability, and/or clinical practice in one or more broad fields. Describe how the concepts, methods, technologies, treatments, services, or preventative interventions that drive this field will be changed if the proposed aims are achieved.
- Unique features and innovation of the project: Explain how the application challenges and seeks to shift current research or clinical practice paradigms. Describe any novel theoretical concepts, approaches or methodologies, instrumentation or interventions to be developed or used, and any advantage over existing methodologies, instrumentation, or interventions. Explain any refinements, improvements, or new applications of theoretical concepts, approaches or methodologies, instrumentation, or interventions.
- Methods: Describe the methods that will be employed to study the primary hypothesis. Be as specific as possible without unnecessary detail. This section is important and should be detailed enough to explain the methods that are being applied for analysis of the primary endpoint.
- How outcomes will be measured: Describe how success of the project will be determined. Provide statistical methods to be used if statistical analysis is appropriate to the project. Statistical collaboration is encouraged.
- Expected results and impact: Describe what results you expect and how you expect the results will be used and what impact could they have in addressing the problem.
- Description of how your results will affect other research areas: Can your expected results be used as baseline for a larger research project; can your methodology be used to investigate other healthcare technology related patient safety problems?
- Budget, justification, and timeline: Detail and justify the estimated costs and indicate any funds that will be provided by the institution or other entities. Outline the timeline for completion of the work. Timeline must not exceed one year.
Final Five Sections (not included in the Project Plan). These sections may be included in the same document as the Project Plan (preferred), or as a separate document. Do not submit each section as a stand-alone document.
- Budget Form: Use the budget form found here.
- Copy of IRB or ACUC Application
- Qualifications of the Key Individuals Involved/CV Section: Include a CV or biographical sketch (a maximum of two pages) of the principal investigator and (optionally) of one co-investigators, listing only most relevant publications. Name other members of the research team, which should include persons from the appropriate disciplines; interdisciplinary teams are strongly encouraged. Comment on institutional support and any special characteristics.
- Bibliography: Include the references of publications relevant to proposed study (one page maximum).
- Letters of Support: Include at least two such letters.
Do not attach any appendices. They will not be forwarded to reviewers. Applications that do not adhere to these instructions will be returned without review.
A new application deadline is December 31, 2017. Each application must be submitted to Marilyn Flack, executive director of the AAMI Foundation, at email@example.com.